auction follow up meetings

Auction Follow Up Meetings

All meetings will be held in the Library/School Lab, beginning at 7:00 p.m. and hopefully will be concluded in 1 hour.
All members of auction committees, plus anyone else interested in these topics is welcome to attend. Please make sure you attend if you are in the Required Attendees column as your input is crucial to this process. The Apins (next year’s Chairs, and Yvette and Irene (last year’s chairs) are respectfully asked to attend each meeting. Maggie will serve as the facilitator of all meetings. Attendees will decide on a note taker for each session.

Desired outcome: Documentation of successes and challenges, specific job duties and lessons learned for next auction.

Meeting Date	Topic	Required Attendees
Jan. 8	Products – part 1: procurement, tracking, transport and storage, bid forms, catalog, power point	Gerry/Ana May Apin Georgina Guido Wendy Jensen Julie Perez Ronnie Yonker Marcia Yanuss Brent Keck
Jan. 15	Facilities – part 1: Setup/Cleanup, Security, supplies	Georgina Guido Wendy Jensen David Hogle Aaron Stanford Julie Perez
Feb. 5	Products – part 2: raffles, Class Projects, Desserts, checkout/delivery, live item setup/process, thank you process	Julie Perez Cathy Villanueva Anne Kirk Marion Hogle Simon Villanueva Tracey Svendsen
Feb. 12	Banking/Admin - Budget, AP, AR, Banking and checkout, general coordination, Database management, post auction reporting	Sonia Smith Andrew Nicolas David Hogle Kristie Herbord
Feb. 19	Guest Services/Marketing – Invitees, RSVP, tables, tickets, registration, sales	Gerry/Ana May Simon Villanueva Julie Perez
Feb. 26	Facilities – part 2: Location, Catering, Decorations, entertainment (Gala and Family Night	Cathy Sullivan Paula McNabb Kristie Herbord